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Harvest Co-op Supermarkets
Board of Directors Meeting
December 15, 2003

Present: Ed Barsamian (general manager), Mike Wiecek (President), Eliza Strode (vice-president), Jeff Rosenblum (secretary), Andrew Weaver (treasurer), Sujatha Byraven, Elisa Alonso, Dave Hermann, and Dave Foley (board members), Mary Grinnell (member worker)

Revisions to the Agenda: none

Minutes: Board Minutes
Motion to approve subject to changing the Daves and striking Betsy. Having meeting on same night, not combining.

Motion: Minutes approved as written
For: Unanimous

Board Resignations
Melitta Jakab and Eliza Strode resigned and were thanked with flowers for the hard work they have done. Two board vacancies were created and the board voted Andrew Weaver and Dave Foley into the vacant seats. The election was done electronically and was unanimous.

Board Procedures
Mike reviewed board procedures such as voting by majority and guidelines for behavior (code of ethics). Eliza gave a reminder that all board members must re-sign the conflict of interest statement.

Board Buddies
New board members were assigned returning board members as buddies. The following were assigned:
• Kwah - Jeff
• Dave Hermann - Mike
• Dave Foley - Andrew

Officer Nominations
Eliza compiled a list of considerations:
• President - Andrew
• Vice President - Sujatha
• Treasurer - Mike
• Secretary - Jeff

Responsibilities of officers were discussed. The slate was approved unanimously.

Board Calendar
The proposed calendar was approved. There was also a proposal to move finance and executive committee meetings to the same night.

NCGA Board Forum
Eliza is interested in attending.

Eyes and Ears of the Board
- Elisa shared a story about difficulty getting help finding an item in the Cambridge store.
- Dave Hermann said that minutes of board meetings have not been posted as required. Jeff responded that will ensure this is fixed.
- Andrew said that the cashiers in JP need better training.
- Dave Foley said that he likes the fact that the JP store exists and is so well stocked.
- Mary Grinnell, member worker, reported that she is having trouble finding brooms and dustpans to use, there has been no hot water in the kitchen for a month and the door was off the hinge.

Committee Reports
Andrew asked everyone to email him committee preferences

Membership Committee:
- Jeff reported that the customer survey is being compiled by a group of Harvard students who are doing the work for a class project.

Nominations and Elections Committee:
- Mike reported that there were 466 ballots cast which was an increase from last year, but only 10 percent of the membership. There was a recount done as requested and the count was the same.

GM Report - public:
Ed submitted a written report and orally reported the following:
- Community room was painted.
- Holiday fundraising going well.
- During the blizzard staff in both stores were very dedicated and did a great job.
- Cambridge has a program to get an architect to design store signs. This will be done soon.

[Board moved into executive session at this time]

Minutes submitted by Sujatha Byraven