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HARVEST COOP MARKETS
5 FEBRUARY 2007
Minutes Taken by Luke Lehner
Attending: Jessie Myszka, Amy Cotter, Mike St. Clair (GM),
Stephen Clifford, Jessie Grogan, Betsy Adams
Excused: John Mascia
Guests: Kathy Rueben, Dvora Jonas
En Route: Karin Emry
Public Session Begins:
Placed the Patronage Rebate timeline discussion into the
Dvora: - Schedule of Board meetings on the website is for
the year 2006, not 2007.
It has happened on several occasions that product prices
at the register do not coincide with prices on specials
Expressed interest in becoming involved with evening programs/discussion
groups – especially on the topic of global warming.
There is a membership social concerns committee every third
Thursday of the month.
Asked if it was possible to show a film at the Harvest.
It has happened in the past and can happen again.
Asked if there was an educational committee.
Currently there is not
Amendments made. Amy moves, Betsy seconded to approve as
Special Members Meeting November 16th
Amendments made. Jessie M. moves, Amy seconded to approve
as amended. 3-0-0.
Amendments made. Amy moves, Jessie G. seconded to approve
as amended. 3-0-0.
GM Report Public
Samples of New Uniforms Ready
Staff receive 2 apron/shirts and two more in the summer.
Costs of heavier material uniforms will be split with employee.
Some customers and members have shown interest to purchase
the new uniforms, and the process of doing so is being looked
Developed a menu and brochure. All items on it are from
the deli kitchen
First job was with Harvard University. Catered lunch for
12 people and was successful.
Began a catering email, firstname.lastname@example.org, through which
orders can be placed online.
JP Façade Improvements – Working hard on the
new improvements. Financed in part through participation
in a City of Boston match program.
Cambridge food bank.
Food for Free.
Safety Committee – This started last summer. A check
list has been created for both stores of the risk assessment.
It was created by the associates and is checked by the associates.
Coop Board Leadership Training
Board members that attended, Steve Clifford and Jessie Grogan,
expressed that overall the training was highly beneficial.
Fiscal Year Change Authority
Would the Board prefer the GM to make the change to the
last day of the fiscal year or not?
Is there any reason why it shouldn’t be in the GM’s
hands to make the change?
Amended resolution: The fiscal year of the corporation shall
be determined by the Co-op management to be consistent with
like industry businesses and/or other quarter-end calendars
to be determined.
Karin Moves, Amy seconded. 6-0-0.
Patronage Rebate Update
In the transitional process, Board realized the charter
was in need to be revisited.
David is currently in the process of making changes to the
There are 2 changes to the proposed resolution. as included
in the Board packet.
Amended resolution: All general member discounts will end
at the end of Fiscal Year 2007. Beginning the next day,
member purchases will be tracked and rewarded as part of
a patronage rebate program. Equity members may request an
additional 2% discount until July 31, 2007. Annual members
can request to receive and additional 2% discount for the
duration of their membership or until July 31, 2007, whichever
Karin moves, Steve seconded. 6-0-0.
Public Session ends: